In Archdesk, you have the possibility to track the working & non-working days for your employees (be they permanent, contractors, sub-contractors or apprentices.
All you need to do is add them inside Archdesk as Employee - it is not necessary for them to have access inside the system, unless you wish for them to fill out the Out of Office note themselves.
Once a person is setup in Archdesk as Employee, you can do the Out of Office note in 2 ways:
1. Via the Company > Holidays - All you need to do is click the red + button and a pop-up will appear
You will enter the Type of Leave and the dates (from X to Y).
By default, the first line - "Employee" - will be auto-filled with the name of the person logged into Archdesk. For example, if a certain person does not have access to Archdesk (it is setup just as Employee Record), the Project Manager can raise the request for that person. All you need to do is press the X to remove and then search for the person you wish to add the leave for.
Also, the last line - "Replacement" - can allow you to mark a Replacement for the Employee that will be on leave, for that certain period of time.
After filling the data in, all you need to do is save the data by pressing the ADD button. The data will be immediately reflected in the Company > Holidays calendar.
2. Via the Company > Employees - here you will need to select the Employee you wish to add data to, go on the side menu to the "Holidays & Availability" and click on the black +.
The fields you need to fill in are the same as the ones in option 1 - except the first line with the Employee name, as you are already positioned inside the Business Card of the Employee you wish to raise the leave for.
NOTE!!! The Company > Employee > Holidays & Availability view also offers information about past, present and future Leave of Absence requests.
NOTE!!! Based if a person is scheduled to be out of office, when assigning a task to that person, you will be notified of its absence - before saving the data.